What´s new in version 3.1

A list of the modifications made in this new version of BIÓTICA:

Database

• The ability to access other databases without exiting BIÓTICA.
• The capacity for more than one user to enter data into the system at the same time.
• The configuration screen has been redesigned with more options
• The collection section in configurations has been redesigned; entry is now through the institution.
• One can now select the language in which to work. Spanish and normal are presently available.
• Configuration of groups of collectors and determinators.
• From configurations, scientific names can now be displayed alphabetically (as in version 3.0) and phylogenetically.
• A calendar has been incorporated to facilitate the configuration of dates, when the specimen was collected, observed, reported and/or determined.
• Security at the level of the database, not only for the system, as in version 3.0. In this version only the curator of the database, has permission to open the database from Accessã.
• Automatic update of the database to version 3.1 as soon as the user connects to a database in version 3.0 or 3.1 beta format and confirmation with an update the update message.

Directory

• The Institution screen has been redesigned
• It is now possible to move collections between Institutions.

Nomenclature

• Scientific names can now be ordered alphabetically (as in version 3.0) or phylogenetically. This can only be modified in the configuration section.
• A reference can now be assigned to taxa by selecting the author. In version 3.0 it was possible to assign the reference from the citation title only.

Curation

• A count of the number of specimens associated with a taxon.
• In the specimen data entry screen it is possible to continue adding specimens for the same taxon without exiting the screen.
• In the specimen data entry screan it is possible to copy the specimen's data just saved.
• The selection of a collection where the specimen is kept can now be made through the institute/collection option.
• The water catchment field was mored to the additional information screen.
• Interactions between specimens (e.g. host-parasite) can be deleted.
• It is possible to load all the kingdoms in one go to enter specimens.
• A special screen to return to level 1 interactions (e.g. parasite) can be used when the kingdom that the specimen belongs was not in initially selected.
• Arrangement of scientific names phylogenetically or alphabetically.
• Assigning a reference by author, not only as in version 3.0, where it was only possible to select by the citation’s title.
• The determination data can be modified, except the validity status (i.e. valid, not valid).

Bibliography

• It is possible to query publications starting with an author's name.
• It is possible to relate publications starting with from an author name.

Tools

• The main screen for the GIS model has been redesigned; it now includes a list of selected themes.
• The screen showing the properties of a theme has been redesigned to maintain the colour of the maps.
• It is possible to change the properties specific to each record.
• The generation of files using "shapeform", to generate themes, eliminating the problems associated with using the external programme (import.exe).
• Work undertaken in GIS can now be saved as a GIS project and recovered later.
• Direct connection between a report builder and GIS-BIÓTICA. Therefore, queries with latitude and longitude information can be transferred to this module.
• Exportation to Arc/Info is exclusively in the format E00.
• Dynamic validation (defined by the user) from the catalogue elements, country-state, country-state-municipality, vegetation and altitude.
• The Dynamic Report section has been redesigned.
• Dynamic reports can be saved for later execution without having to define the report again.
• "Outer join" has been implemented in the dynamic reports; it is now possible for a record to appear in a report, even if some of the information requested does not exist. For example:

In version 3.0 the second and third records would not appear in a report, due to the absence of data.

Help

• The registration screen has been redesigned to make it easier to read the series number and to insert the registration number.
• The option to generate a report through the registration number.
• The modification of the comment form, increasing the available space for the data of the user who reported the problem (name, institution, etc.).
• Ability to obtain basic statistics from the database, such as the number of specimens or individuals by taxonomic category, the number of specimens for a location, etc.

Data Model

• The length of some of the fields has been increased:

Specimen.CatalogueNumber to 55
Specimen.CollectionNumber to 30
Municipal.MunicipalName to 40
RelSpecimenElement.Observations to 255
Determination.Name to 155
• The field Institution.Situationlegal has been deleted.
• The index for the table Determination has been changed. It now accepts that a determination may be made by the same person, for the same specimen, giving it the same scientific name on different dates (confirmation of the determination).

In addition, all the problems reported for the version 3.0 have been corrected.

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